Forms
Signature Policy
If required, all forms must have all appropriate signatures. In addition to original (wet) signatures, the following methods of signing are acceptable:
- printing, signing, scanning, and emailing the form
- notifying the department in an email from their university's or institution's email account that the committee chair can sign the form on their behalf
- downloading and digitally signing the form per our instructions using the university's licensed platform (which is currently Adobe Acrobat)*
If this process results in more than one document with signatures, all documents need to be submitted to The Graduate College together.
Applicants
- Admission Decision Appeal (Appeal to the Graduate Dean)
- Non-Degree-Seeking Student Form
- Non-Resident Tuition Waiver Request Forms
- Visiting Student Form
Students
General
- Academic Suspension Appeal (Appeal to the Graduate Dean)
- Graduate Assistantship Course and Tuition Waiver Form
- Graduate Student Travel Fund Request Form
- Final Report for the Research Support Fellowship (Thesis | Doctoral)
- Letter of Completion or Anticipated Graduation
- Update Enrollment Form
- Withdrawal Form
Master's
Forms for Thesis Students
- Thesis Proposal Form**
- Thesis Submission Approval Form**
- Thesis Chair/Committee Member Change Request Form**
- Master's Comprehensive Examination Report Form**
Forms for All Master's Students
- Master's Comprehensive Examination Report Form**
- Change of Minor Form**
- If you select a minor that has more hours than your degree plan requires, your total degree hours will increase by the number of excess hours in the minor. If you select a minor with fewer hours than your degree plan requires, you must still meet the minimum hours required toward the degree.
- Change of Course Format/Modality Form**
- Leave of Absence Form for Master's Degree, Specialist Degree, and Pre-Candidacy Doctoral Degree Students**
Doctoral
Doctoral students must complete forms A-G in order. Forms submitted to The Graduate College out of order will not be processed, which can delay scholarships, grants, and graduation. Thesis and dissertation forms may be filled out and signed electronically and sent via email to The Graduate College at gcdegspcl@txstate.edu.
- Form A – Dissertation Committee Chair Assignment Form**
- Form B – Dissertation Committee Request Form**
- Form C – Doctoral Comprehensive Examination Report Form**
- Form D – Dissertation Proposal and Proposal Defense Form**
- Form E – Application for Advancement to Candidacy**
- Form F – Dissertation Defense Report Form**
- Form G – Dissertation Submission Approval Form**
- Dissertation Chair/Committee Member Change Request Form**
- Leave of Absence Form for Master's Degree, Specialist Degree, and Pre-Candidacy Doctoral Degree Students**
- Leave of Absence Form for Doctoral Candidates**
Faculty & Staff
- Graduate Faculty Advisor Appointment Form*
- Graduate Advisor Support Access Form*
- Graduate Faculty Degree Works Access Form*
- Graduate Faculty Admissions Committee Access Form*
- Graduate Faculty Nomination Form
- Permanent Deadline Change Request Form
- Current Cycle Deadline Change Request Form
- Dissertation Defense Announcement Form***
*These forms require Faculty NetID of the graduate faculty advisor or department chair to access.
**These forms must be signed electronically.
***One of the degree requirements for students in Ph.D. and Ed.D. programs is the final defense of a dissertation. A defense is an oral examination that includes a public presentation of the research, and an examination/evaluation by the faculty (this portion is closed to the public). This required form must be submitted at least two weeks prior to the dissertation defense and by doctoral program faculty or staff only.